Team Assistant - Accounting & Internal Service (m/w/d)
Core
First point of contact for guests and suppliers, managing reception, office organization, and supporting the finance team with accounting tasks.
Role type
Administrative Assistant (Accounting & Internal Service)
Builds
Smooth day-to-day operations for the headquarters
Domain
Geospatial data processing and Earth Observation
Deliverable
dashboards & analysis
Required skills
Reception management, travel booking and expense claims, invoice recording, petty cash handling, onboarding support, MS Office, German (C1–C2), English (C1–C2)
Preferred skills
Bookkeeping experience, travel expense regulations knowledge, foreign language (Italian/Spanish), Class B driving license
Responsibilities
Answering calls and directing visitors, organizing post and courier deliveries, managing business trips and travel bookings, monitoring office supplies, managing company apartment occupancy and equipment, supporting new staff onboarding, coordinating cleaning services, recording incoming invoices, handling petty cash, verifying and entering travel expense data into ERP, issuing outgoing invoices
Seniority
Junior, entry-level assistant