Assistenz der Geschäftsführung & Office Manager*in (m/w/d)
Core
Administrative and organizational support for the executive team and engineering staff of a structural engineering firm.
Role type
Executive Assistant & Office Manager
Builds
Office operations, meeting coordination, administrative documentation, and internal communication channels.
Domain
Engineering services (structural engineering, building dynamics, measurement technology)
Deliverable
dashboards & analysis
Required skills
MS Office (Word, Excel, PowerPoint, Outlook), ERP systems, administrative documentation, meeting coordination, travel organization, social media content coordination, structured organization, confidentiality
Preferred skills
Technical interest, English language skills
Responsibilities
Coordinate incoming inquiries and route them to appropriate contacts; organize meetings, training sessions, business trips, and team events; support executive management with administrative tasks including proposal creation, contract management, billing, and project documentation; prepare documents for accounting and tax advisors; maintain company website and social media channels; improve office organization and internal processes
Seniority
Individual Contributor, mid-level