Real Estate Transaction Coordinator Virtual Assistant
Core
Manage residential and commercial real estate transactions from executed contract through closing, ensuring milestones, deadlines, and documentation are tracked and met.
Role type
Real Estate Transaction Coordinator (Virtual Assistant)
Builds
Transaction files, status reports, and organized documentation for U.S. real estate agents and brokerages.
Domain
Real Estate (Residential & Commercial)
Required skills
Transaction coordination, document review, file management, deadline tracking, communication with stakeholders, contract knowledge, MLS support, electronic signature management, CRM usage, task management.
Preferred skills
U.S. real estate transaction experience, Spanish-English bilingual proficiency, commercial real estate experience, familiarity with specific transaction management platforms (SkySlope, Dotloop, etc.).
Technologies
SkySlope, Dotloop, BoldTrail, Brokermint, DocuSign, Authentisign, ZipForms, Follow Up Boss, Lofty, kvCORE, Microsoft Office, Google Workspace, ClickUp, Trello, Asana.
Responsibilities
Manage transaction timelines and monitor critical deadlines; coordinate communication between agents, clients, lenders, and title/escrow companies; prepare and send transaction documents for electronic signatures; maintain accurate transaction files and checklists; assist with listing intake and MLS data entry; manage transaction-related emails, scheduling, and follow-ups; update transaction management platforms and CRMs; identify missing documentation and escalate contractual questions.
Seniority
Mid-level, hands-on IC