Real Estate Transaction Coordinator Virtual Assistant
Core
Manage residential and commercial real estate transactions from executed contract through closing, ensuring timelines, documentation, and communication with all stakeholders.
Role type
Real Estate Transaction Coordinator (Virtual Assistant)
Builds
Transaction files, documentation packages, and status reports for U.S. real estate agents and brokerages.
Domain
Real Estate (Residential & Commercial)
Required skills
Transaction coordination, document review, deadline management, communication with stakeholders, file management, MLS support, electronic signature monitoring, CRM usage, state-specific form knowledge.
Preferred skills
U.S. real estate transaction experience, Spanish-English bilingual proficiency, commercial real estate experience, familiarity with SkySlope/Dotloop/BoldTrail, MLS platforms, Follow Up Boss/Lofty/kvCORE, ClickUp/Trello/Asana.
Responsibilities
Track transaction milestones and contingency dates, coordinate communication between agents, clients, lenders, and title companies, prepare and send transaction documents for electronic signatures, maintain accurate transaction files and checklists, assist with listing intake and MLS updates, manage transaction-related emails and scheduling, prepare status reports, escalate contractual questions to licensed professionals.
Seniority
Mid-level, hands-on IC