Executive Assistant – GPC Foundation
Core
Provides comprehensive administrative and governance support to the GPC Foundation, serving as the administrative backbone for board operations, grant compliance, and staff coordination.
Role type
Senior Executive Assistant (Nonprofit/Foundation Governance)
Builds
Board meeting logistics, governance documentation, grant compliance records, and operational workflows.
Domain
Nonprofit / Foundation Operations / Governance
Deliverable
dashboards & analysis
Required skills
Board administration, grant compliance documentation, CRM/database maintenance, calendar management, contract tracking, meeting logistics, recordkeeping, data entry, workflow optimization
Preferred skills
Experience with 990 reviews, nonprofit safeguards, audit/tax preparation support
Technologies
CRM systems, database tools, document management systems, 10-key keypads
Responsibilities
Lead logistics and planning for board and committee meetings; Draft, finalize, and maintain official meeting minutes and governance records; Support grant intake processes and maintain compliance documentation (990 reviews, EIN confirmation); Provide calendar management and scheduling for Foundation leadership; Coordinate internal and cross-functional meetings; Track contracts, vendor agreements, and renewal timelines; Maintain secure archival records of board materials and historical decisions.
Seniority
Senior, hands-on IC