Records Management Specialist
Core
Identify, inventory, and manage public records for DHCD divisions, applying retention schedules and planning for storage, digitization, and destruction.
Role type
Records Management Specialist (Public Sector) (via careerplan.io/jobs/gf2985ba-records-management-specialist-at-22nd-century-technologies-inc-tscti)
Builds
Agency inventory and tracking tools for retention, digitization, migration, storage, and archival transfer.
Domain
Public Administration / Records Management
Required skills
Records management, retention schedules application, record series identification, inventorying physical/electronic records, disposition planning, metadata planning, confidentiality handling, exception identification, documentation, quality control, spreadsheet proficiency, written communication.
Preferred skills
Virginia public-records practices, Library of Virginia retention schedules, OnBase system proficiency.
Technologies
Microsoft Excel, Word, Outlook, OneDrive, SharePoint, OnBase, ShelfLife.
Responsibilities
Document record formats, locations, date ranges, volumes, and business uses; match record groups to retention schedules; develop and maintain agency inventory tools; recommend retention, digitization, storage, or destruction actions; identify records with special requirements (FOIA, litigation, audit); prepare transfer lists and destruction documentation; write handling instructions; coordinate with DHCD divisions, Library of Virginia, and vendors.
Seniority
Mid-level, hands-on IC