Assistant Facility Manager
Core
Systems administration of a maintenance management system, reporting, and facilities support for a distributed portfolio.
Role type
Assistant Facility Manager
Builds
Operational efficiency and compliance for client facilities
Domain
Commercial Real Estate / Facility Management
Deliverable
Dashboards & analysis | client delivery
Required skills
Maintenance management system administration, work order management, outsourced service contract management, tendering procedures, SLA/KPI compliance, budget forecasting, vendor payment management, incident reporting, preventive maintenance coordination, project tracking
Preferred skills
Engineering background, stakeholder management, cost-saving identification
Technologies
Maintenance management systems, Help Desk systems, Project trackers
Responsibilities
Manage outsourced service contracts and tendering procedures; Ensure compliance with client policies, JLL operations manuals, and government regulations; Manage financial activities including budget forecasting and vendor payments; Coordinate FM team and vendor works on site; Respond to emergency incidents and ensure effective completion of incident reports; Support compilation and delivery of weekly, monthly, quarterly, and annual reports; Chair local and regional FM operations meetings and monthly vendor meetings; Manage and update local issue and project trackers; Carry out periodic FM inspections and identify defects.
Seniority
Mid-level, hands-on IC