Guest Services Specialist
Core
Provide professional guest services, coordinate meetings and events, and manage conference facility logistics for a law firm.
Role type
Guest Services Specialist (Conference Facilities)
Builds
Meeting and event logistics, catering coordination, facility setup/breakdown
Domain
Legal services / Corporate hospitality
Required skills
Customer service, Communication, Event coordination, Inventory management, Administrative support, Detail-oriented
Responsibilities
Assist in coordination and execution of various meetings and events; Assist caterers for meetings and events, including communicating and placing orders with vendors; Utilize familiarity with office and conference layouts to facilitate meeting logistics; Maintain and stock kitchens, conference rooms, and visitor offices; Set up and break down beverage, coffee, and food arrangements for daily meetings; Manage inventory of supplies and maintain kitchen pantries, including coffee machines and other appliances; Perform light administrative duties such as scanning, copying, and invoicing; Serve as a back-up receptionist by answering and directing calls to appropriate individuals and greeting guests and visitors.