Office Administrator
Core
Support day-to-day operations of the Boxborough, MA office, serving as the primary point of contact for employees, clients, and vendors while maintaining office facilities and coordinating logistics.
Role type
Office Administrator
Builds
Efficient, professional, and welcoming workplace environment for ~80 professionals
Domain
Professional services (Architecture, Engineering, Construction, Consulting)
Required skills
Office operations management, Vendor coordination, Meeting logistics, Travel arrangements, Office supply management, Building maintenance coordination, Document preparation, Record management, Expense reconciliation, Process improvement
Preferred skills
Engineering/Architecture/Construction industry experience
Technologies
Microsoft Office (Outlook, Word, Excel, PowerPoint), Office software, Administrative systems
Responsibilities
Serve as primary point of contact for employees, clients, visitors, and vendors; Oversee day-to-day office operations including reception, conference rooms, and common spaces; Coordinate meetings, catering, and travel arrangements; Order and monitor office supplies and kitchen inventory; Coordinate with building management for maintenance; Plan and coordinate office events; Prepare business documents and maintain records; Assist with expense reconciliation.
Seniority
Mid-level, experienced IC