Assistant Director, Programs and Events
Core
Operational lead for the Center for Applied Artificial Intelligence (CAAI) at Chicago Booth, managing logistics, registration, speaker coordination, and budget administration for a full year of student, alumni, and industry events.
Role type
Senior IC programs and events coordinator
Builds
Weekly AI Workshop seminar series, annual CAAI event calendar, and promotional materials for AI programming
Domain
Higher education / Applied Artificial Intelligence
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Event logistics planning, budget administration, vendor relationship management, event registration systems (Eventbrite, Airtable), stakeholder communication, process documentation, MS Office proficiency
Preferred skills
Higher education experience, reimbursement processing, operational process development, Canva or design tools, website CMS familiarity, AI tooling optimization
Technologies
Eventbrite, Airtable, MS Office (Word, Excel, PowerPoint, Outlook), Canva, Claude Enterprise
Responsibilities
Develop and implement annual program strategies; lead planning and execution of all CAAI programs; manage external vendor relationships; oversee event registration and attendee engagement systems; manage the annual programming calendar; serve as operational lead directing student employees and interns; direct speaker engagement and logistics; administer and monitor program budgets; manage the AI Workshop seminar series; partner with communications on promotional strategies; analyze program metrics and participant feedback; identify and implement process improvements.
Seniority
Mid-level IC with <2 years minimum, preferred 4+ years