Project Assistant/Office Administrator
Core
Administrative support for construction projects focusing on document control, submittals, RFI processing, and office operations to minimize task work for project managers.
Role type
Project Assistant / Office Administrator
Builds
Construction project documentation and administrative workflows
Domain
Construction Management
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Document control, submittal processing, RFI management, change order documentation, meeting minutes drafting, stakeholder communication, office supply management, courier coordination, contract documentation review, O&M manual creation, As-Built drawing assistance
Preferred skills
Database tracking (Procore, SharePoint, Viewpoint), Microsoft Office proficiency, adaptability to new systems, multi-priority management, problem-solving, analytical thinking
Technologies
Procore, SharePoint, Viewpoint, Microsoft Word, Excel, PowerPoint
Responsibilities
Process RFI and shop drawing submissions; manage change order pricing and documentation; draft meeting minutes and correspondence; maintain organized project files; coordinate couriers and office supplies; schedule meetings and manage office reception; assist in creating O&M manuals and As-Built drawings.
Seniority
Mid-level, hands-on IC
