Payments Reconciliation Specialist
Core
Matching, verifying, and resolving discrepancies between transaction records across payment systems, bank statements, and internal ledgers to ensure data accuracy and support financial close.
Role type
Payments Reconciliation Specialist
Builds
Accurate payment data and timely financial close processes
Domain
Payments operations and financial accounting
Deliverable
dashboards & analysis (via careerplan.io/jobs/AA-009-B9-E65-payments-reconciliation-specialist)
Required skills
Transaction reconciliation, discrepancy investigation, financial close support, fee tracking, root cause analysis, audit documentation, process improvement, large dataset management, payment processor familiarity
Preferred skills
Payment processor familiarity, financial systems knowledge
Responsibilities
Perform daily/weekly reconciliation of payment transactions across processors, banks, and internal systems; Identify, investigate, and resolve discrepancies, duplicate transactions, or unmatched entries; Track and reconcile processing/payment fees against expected rates and agreements; Confirm funds received match expected settlements in the bank account; Monitor transaction volume trends and suggest pushes to reach higher pricing/volume tiers with processors; Partner with Finance, Support, and Engineering to track down root causes of recurring reconciliation issues; Maintain accurate records of reconciliation activity and exceptions; Escalate unresolved or high-value discrepancies according to established procedures; Support month-end close by ensuring all payment accounts are fully reconciled; Identify process gaps and recommend improvements to reduce manual reconciliation work; Assist in audits by providing documentation and explanations for reconciliation items