Construction Project Coordination via Buildertrend Virtual Assistant
Core
Support project coordination and back-office operations for construction and real estate development using Buildertrend and digital tools.
Role type
Construction Project Coordination Virtual Assistant
Builds
Organized project documentation, schedules, bids, vendor records, and compliance trackers for construction teams.
Domain
Construction / Real Estate Development
Required skills
Buildertrend, Google Workspace, Google Drive, Microsoft Excel, Google Sheets, construction terminology, subcontractor coordination, insurance tracking, lien waivers, permit tracking, loan documentation
Preferred skills
Construction bidding, vendor communications, construction document management, project management systems, Google Slides
Responsibilities
Maintain and organize project information within Buildertrend; Upload, categorize, and manage plans, specifications, contracts, and supporting project documents; Monitor project correspondence and identify outstanding administrative tasks; Record daily site logs; Distribute bid packages and track bid deadlines; Track subcontractor certificates of insurance and renewal requirements; Monitor permit and entitlement submissions; Prepare daily priority updates and project summaries for management
Seniority
Contractor, part-time (20-40 hours/week)