Event Operations Coordinator
Core
Own the operational standard and end-to-end execution of 10 European private equity conferences annually, managing venues, suppliers, on-site teams, and the overall attendee experience.
Role type
Event Operations Coordinator
Builds
10 private equity conferences per year across Europe
Domain
Private Equity / Conference Management
Required skills
supplier research and negotiation, event planning, budget management, volunteer management, inventory tracking, design quality control, stakeholder coordination
Preferred skills
fast-paced environment adaptability, detail orientation, calm under pressure, proactive ownership
Technologies
event management tools, inventory tracking systems, communication platforms
Responsibilities
Source, compare, and negotiate contracts with suppliers for event needs; Plan sponsored VIP events, lunches, dinners, and after-hours activities; Coordinate with venue staff and provide on-site support; Manage a 40-person volunteer organization including hiring and training; Maintain inventory tracking and update event inventory sheets; Quality check design aspects such as banners, signage, and brochures; Review and manage budgets to ensure cost-effectiveness.
