Conference Coordinator
Core
Own the operational standard and end-to-end execution of 10 European private equity conferences annually, managing venues, suppliers, on-site teams, and the overall attendee experience.
Role type
Senior Conference Coordinator
Builds
Large-scale private equity industry events and sponsored VIP activities
Domain
Private Equity / Financial Services / Event Management
Required skills
Supplier research and negotiation, Event planning and logistics, Budget management, Volunteer management, Inventory tracking, Quality assurance for design materials
Preferred skills
Fast-paced environment adaptability, Detail orientation, Cross-functional collaboration
Technologies
Event management tools, Inventory tracking systems, Communication platforms
Responsibilities
Source, compare, and negotiate contracts with suppliers for event needs; Plan and coordinate sponsored VIP events, lunches, dinners, and after-hours activities; Provide on-site support during events to ensure smooth operations; Hire, train, and manage a 40-person volunteer organization; Maintain inventory tracking and update event inventory sheets; Conduct budget reviews and manage financial changes; Quality check design aspects such as banners, signage, and brochures.
Seniority
Mid-level to Senior, hands-on IC