Administrative Coordinator - Facilities Operations & Construction
Core
Provides high-level administrative, financial tracking, documentation, and follow-up support across capital, facilities maintenance, and construction initiatives.
Role type
Administrative Coordinator (Facilities & Construction)
Builds
Project records, dashboards, compliance trackers, and financial reports for the U.S. portfolio.
Domain
Construction and Facilities Management
Deliverable
dashboards & analysis
Required skills
Project administration, financial tracking, vendor compliance coordination, data entry, report generation, calendar management, process improvement
Preferred skills
Construction terminology knowledge, budget reconciliation, advanced Excel proficiency, Yardi/Procore/Smartsheet experience, Notary Public certification
Technologies
Microsoft 365, Yardi, Entrata, VendorPM, Procore, Bluebeam, Smartsheet
Responsibilities
Create and maintain administrative records for assigned projects; enter and update project data in approved systems; maintain project dashboards and exception reports; coordinate vendor onboarding and compliance records; reconcile administrative trackers to accounting reports; manage calendars and meeting logistics; prepare operational performance metrics and KPIs.
Seniority
Mid-level, hands-on IC