Associate, Experiences
Core
Coordinate planning, logistics, and on-site delivery of cultural experiences, private gatherings, and recurring programs for Sotheby's global markets.
Role type
Associate, Experiences (Event Operations & Coordination)
Builds
Cultural experiences, private gatherings, recurring programs, and special projects
Domain
Art & Luxury / Events & Hospitality
Required skills
Event logistics coordination, Vendor management, Venue research, Project planning, Budget tracking, Guest experience management, Contract administration, Process development
Preferred skills
Experience with temporary spaces/pop-up activations, International event coordination, Property research
Technologies
Project trackers, Checklists, Templates
Responsibilities
Coordinate assigned experiences from planning through on-site delivery and post-event follow-up; Manage logistics for Behind the Scenes experiences; Maintain project plans, timelines, budgets, and run-of-show documents; Coordinate venues, hospitality, transportation, and vendor requirements; Support the Director on major cultural programs and special projects; Track installation and de-installation workstreams for temporary activations; Liaise with internal and external teams to track deliverables and resolve operational issues; Coordinate vendor onboarding, contracts, and payment tracking; Maintain shared project trackers and global event calendars; Prepare status updates and action logs; Support on-site delivery and project close-out; Develop repeatable checklists and processes for consistent execution.
Seniority
Mid-level (3-5 years experience)
