Payroll Analyst
Core
Run accurate, on-time, compliant payroll for employees across multiple states and international locations.
Role type
Senior Payroll Analyst
Builds
Accurate payroll cycles, GL reconciliations, and tax filings
Domain
Healthcare technology / Medical devices
Required skills
Full-cycle payroll processing, Multi-state tax compliance, Equity compensation processing, GL reconciliation, Payroll system administration, Audit support, Labor cost reporting, Exception analysis
Preferred skills
CPP or FPC certification, Public company/SOX experience, International payroll exposure, Medical device industry experience, HRIS migration experience
Technologies
ADP, Workday, UKG, Paylocity, Rippling, Excel
Responsibilities
Process semi-monthly or bi-weekly payroll end to end for hourly, salaried, and exempt/non-exempt employees. Review and audit payroll inputs including new hires, terminations, pay changes, bonuses, commissions, retro pay, and deductions. Record equity-related payroll events such as RSU vesting and stock option exercises. Reconcile payroll registers, tax filings, benefit deductions, and 401(k) contributions, and prepare journal entries and GL reconciliations. Ensure compliance with federal, state, and local wage and hour and payroll tax requirements, including California-specific rules. Manage multi-state tax setup, registrations, and notices, and support year-end processing including W-2s and quarterly filings. Partner with HR and Benefits to keep HRIS and payroll system data synchronized and resolve integration or data discrepancies. Answer employee payroll questions promptly and confidentially and maintain clear self-service documentation. Support internal and external audits (financial, SOX, 401(k), workers' compensation) by preparing reports and documentation. Document payroll procedures and controls and identify opportunities to automate and improve processes. Build ad hoc payroll and labor cost reports for Finance, FP&A, and leadership. Perform pre and post payroll audits of earnings, deductions, taxes, hours, benefit elections. Review payroll exception reports and research discrepancies prior to payroll finalization. Partner with payroll vendors and internal teams to research system issues, data discrepancies, and payroll configuration concerns. Process off-cycle payments, payroll adjustments, reversals, voids, and check corrections as required.
Seniority
Mid-Senior level, hands-on IC