Administrative Assistant - Confidential Position
Core
Provides confidential administrative and secretarial support to the Director of Community Services, coordinating meetings, preparing correspondence, maintaining records, and assisting with departmental operations.
Role type
Administrative Assistant
Builds
Efficient day-to-day functioning of the Community Services Division
Domain
Non-profit / Community Services
Deliverable
dashboards & analysis
Required skills
Secretarial support, meeting coordination, correspondence drafting, scheduling, record maintenance, data analysis, spreadsheet management, database management, time management, organizational skills, attention to detail, discretion
Preferred skills
Cultural awareness, sensitivity to diverse populations
Technologies
Spreadsheet programs, Database programs
Responsibilities
Coordinate department and other meetings, Draft letters of correspondence, Schedule appointments and meetings, Prepare agendas and take minutes, Complete routine filing, Open and distribute mail, Respond to urgent phone calls, Track and review reimbursement forms and time sheets, Coordinate and maintain office supplies, Provide backup to other administrative staff
Seniority
Entry-level, 2 years experience