Project Manager Assistant
Core
Administrative support for HVAC project management, focusing on permit documentation, municipal communications, and operational coordination.
Role type
Administrative Project Manager Assistant
Builds
Documentation for permits, licenses, and municipal processes for an HVAC company
Domain
HVAC / Construction Services
Required skills
Documentation management, Municipal permit processing, Client and contractor communication, Deadline tracking, Record keeping, Digital tools proficiency (Google Workspace, Excel, Trello)
Preferred skills
HVAC industry experience, Spanish language proficiency
Responsibilities
Prepare and manage documentation for permits, licenses, and municipal processes; Communicate with clients, contractors, and city offices via phone and email; Track deadlines, manage document flow, and ensure timely follow-up; Maintain organized records and assist in reporting/project tracking; Assist the Project Manager in day-to-day coordination and administrative tasks; Proactively address minor issues and help drive projects forward.