DEPUTY DIRECTOR, HR RECORDS MANAGEMENT/ADMINISTRATIVE SERVICE
Core
Supervise clerical staff and oversee HR records management, scanning, indexing, storage, retrieval, and FOIL request processing for the Department of Social Services.
Role type
Senior IC HR Records Supervisor
Builds
Personnel records, scanned/indexed files, and audit-ready document sets
Domain
Public sector / Human Resources Administration
Required skills
Staff supervision, quality assurance, data accuracy verification, FOIL request handling, document retrieval, scheduling coordination, confidentiality compliance, inventory management
Preferred skills
None stated
Technologies
HR database systems, internal trackers
Responsibilities
Supervise day-to-day unit operations and distribute work; Coordinate scheduling for scanning, indexing, and mailroom services; Oversee personnel records scanning, indexing, and storage/retrieval; Conduct quality assurance reviews of staff work; Handle confidential requests from Legal Affairs and Executive Management; Process FOIL requests and audits; Assist with contract management documentation and invoice follow-up.
Seniority
Senior, hands-on IC