Junior Contract Specialist
Core
Assist with the administration and tracking of technology contracts, supporting procurement documentation, vendor coordination, and expenditure monitoring.
Role type
Junior Contract Specialist
Builds
Procurement documentation, vendor solicitation packages, and contract records for the Office of Information Technology (OIT).
Domain
Public sector / Child welfare services / IT procurement
Required skills
Contract administration, procurement procedures, vendor coordination, contract recordkeeping, expenditure monitoring, milestone tracking, SLA compliance tracking, meeting coordination, data organization
Preferred skills
None stated
Technologies
None stated
Responsibilities
Assist with administration of IT contracts through procurement, execution, amendments, renewals, and closeouts; Draft, compile, and organize RFI, RFQ, and RFP materials; Assist with preparing vendor solicitation packages and organize vendor responses; Compile bid and proposal information and maintain evaluation records; Distribute executed contract information and status updates; Coordinate routine documentation and follow-ups with ACCO, Finance, Legal, and other offices; Maintain accurate contract files and procurement tracking records; Track upcoming contract milestones and notify senior staff of deadlines; Update spreadsheets and assist with monitoring contract expenditures and spending trends; Track vendor deliverables and contractual compliance; Coordinate routine communication with vendors and intergovernmental partners; Support coordination of meetings with OIT, Finance, ACCO, and Legal.
Seniority
Junior, entry-level IC