Administrative Operations Coordinator
Core
Coordinate, compile, and process mailing of statutory and non-statutory notices for closed tax audits; reconcile mail logs; maintain records of mailed notices and receipts; compile Statement of Audit Adjustment (A21.5) for monthly submission to New York State.
Role type
Administrative Operations Coordinator (Clerical/Administrative)
Builds
Mailing packages for audit notices, monthly audit adjustment reports, staff training materials, and case documentation files.
Domain
Public sector / Municipal Tax Administration
Deliverable
Dashboards & analysis (reports) | product features (mailing packages, case files)
Required skills
Mailroom operations, document reconciliation, record keeping, report compilation, staff training, equipment troubleshooting, supply management, legal document retrieval, general office administration
Preferred skills
None stated
Technologies
None stated
Responsibilities
Coordinate and process typing and mailing of audit notices; Reconcile mailed documents to daily mail logs and trace to postal receipts; Maintain detailed records of mailed notices and certified receipts; Compile and submit Statement of Audit Adjustment (A21.5) monthly; Train new Clerical Support staff; Coordinate filing and return of incoming and outgoing completed cases; Monitor and maintain office equipment and supplies; Retrieve legal documents and case folders; Perform general office administrative functions and special projects; Independently develop reports for the Director
Seniority
Mid-level, hands-on IC
