Corporate Secretary
Core
Senior governance officer and trusted advisor to the Board of Directors, Board Chair, Committee Chairs, CEO, and executive leadership, safeguarding the integrity of the governance framework and ensuring compliance with corporate, securities, and financial institution obligations.
Role type
Senior IC corporate secretary (public company, financial services)
Builds
Enterprise governance framework, Board decision-making processes, public company reporting, and shareholder services
Domain
Canadian banking and federally regulated financial institutions
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Corporate governance, securities law, regulatory compliance, Board administration, public company reporting, shareholder relations, conflict of interest management, subsidiary governance, corporate records management, stakeholder management
Preferred skills
Juris Doctor, Bachelor of Laws, governance designation, experience in federally regulated financial institutions
Technologies
SEDAR+, SEDI, Board portals
Responsibilities
Act as principal governance advisor to the Board Chair, Committee Chairs, directors, CEO, and senior management; Lead the annual Board and Committee calendar, agendas, and workplans; Oversee the timely and accurate assembly and distribution of board and committee materials; Serve as Corporate Secretary at meetings of the Board, Board Committees, and shareholders; Oversee preparation of accurate and defensible minutes and resolutions; Advise on director independence, suitability, succession, onboarding, education, evaluation, compensation, share ownership, and departures; Own and continuously strengthen the enterprise governance framework; Monitor regulatory, legal, securities, and governance developments; Lead the governance components of continuous disclosure and annual reporting; Oversee accurate and timely SEDAR+ and SEDI filings; Lead the planning and execution of the annual meeting of shareholders; Oversee corporate and share capital documentation; Lead the Board Services and corporate governance function; Coach and mentor team members and emerging leaders; Manage the function's budget, resources, and external providers
Seniority
Senior, hands-on IC