Planning and Scheduling Administrator | Mon – Fri 38 hours | Balcatta Support Centre
Core
Full-time administrative support for maintenance planning, work order management, and contractor coordination across mining and oil & gas infrastructure.
Role type
Planning and Scheduling Administrator
Builds
Maintenance schedules, work order records, and contractor activity logs
Domain
Mining and Oil & Gas / Facilities Maintenance
Required skills
Data entry accuracy, inbox management, work order tracking, contractor follow-up, travel coordination, system navigation, process adherence, escalation management
Preferred skills
Experience with Dynamics 365, Microsoft Excel, RAPID, RTIO Pegasus, contractor portals
Technologies
Dynamics 365 CE, Dynamics 365 FO, Microsoft Office Suite, RAPID, RTIO Pegasus, Avetta, Outlook shared mailboxes, RTIO Remote Desktop
Responsibilities
Monitor and allocate shared planning inboxes; support raising, updating, and closing work orders; maintain accurate system records and tracking registers; process purchase requisitions and invoices; follow up contractors for reports and updates; monitor work progress and address delays; arrange travel and compliance requirements; escalate blockers to planners.
Seniority
Junior to Mid-level, hands-on IC