Executive assistant
Core
Executive assistant to the CEO, organizing schedule, coordinating tasks, preparing meetings, and managing document flow.
Role type
Executive assistant
Builds
Operational support for the CEO's workflow and cross-functional coordination
Domain
Corporate administration
Deliverable
dashboards & analysis
Required skills
Calendar management, meeting coordination, document preparation, information synthesis, task prioritization, cross-functional coordination, confidentiality
Preferred skills
NGO/IT/project experience, stakeholder management, English (Intermediate), e-documentation systems, meeting minutes, procurement knowledge, travel organization
Technologies
Microsoft Outlook, Teams, Word, Excel, PowerPoint, OneDrive, SharePoint
Responsibilities
Maintain and update CEO's calendar, plan internal and external meetings, coordinate schedules and agendas, collect and systematize information for meetings, track task execution and prepare status reports, draft correspondence and memos, verify document completeness, coordinate document approval and signing, process incoming requests, coordinate interactions across admin, IT, finance, legal, procurement, HR, and project teams, maintain work registers, organize business trips and events, update internal instructions and contacts
Seniority
Individual contributor
