Administrative Assistant
Core
Administrative support for the Zone Maintenance supervisor, managing work orders, material purchases, and safety programs within a university facilities context.
Role type
Administrative Assistant (Facilities Operations)
Builds
Operational efficiency for university facilities maintenance
Domain
Higher Education / Facilities Management
Deliverable
dashboards & analysis
Required skills
Work order management systems, Microsoft Office (Word, Excel), multi-line telephone, data entry, customer service, scheduling coordination
Preferred skills
Bachelor's degree, computerized service request systems, maintenance shop environment experience, initiative with limited supervision, high accuracy under stress
Responsibilities
Manage work order lifecycle (opening, updating, closing), coordinate with clients and internal shops, dispatch personnel for emergencies, handle incoming requests via phone/email/fax, track safety-related training
Seniority
Individual Contributor, 3+ years experience