Construction Project Coordination via Buildertrend Virtual Assistant
Core
Support project coordination and back-office operations for construction and real estate development using Buildertrend and digital tools.
Role type
Construction project coordination virtual assistant (contractor)
Builds
Project documentation, schedules, bids, vendor records, and compliance trackers for construction projects.
Domain
Construction and real estate development
Required skills
Buildertrend, Google Workspace, Google Drive, Microsoft Excel, Google Sheets, construction terminology, subcontractor coordination, insurance tracking, lien waivers, permit tracking, loan documentation
Preferred skills
Construction bidding, vendor communications, construction document management, project management systems, Google Slides
Responsibilities
Maintain and organize project information within Buildertrend; Upload, categorize, and manage plans, specifications, contracts, and supporting project documents; Distribute bid packages, plans, and specifications to subcontractors; Track bid deadlines, outstanding proposals, and required follow-ups; Track subcontractor certificates of insurance, expiration dates, and renewal requirements; Monitor permit and entitlement submissions, follow up with relevant city departments, and maintain approval checklists; Organize incoming emails, project communications, and follow-up items; Prepare daily priority updates and project summaries for management.