Administrative Officer
Core
Supports business operations through quotation management, procurement coordination, maintenance planning, and work order administration in IBM Maximo.
Role type
Business Support & Maintenance Planning Specialist
Builds
Efficient project execution and service delivery for real estate clients
Domain
Commercial real estate / Facilities management
Required skills
IBM Maximo, quotation management, procurement coordination, preventive maintenance planning, work order administration, data management, reporting, vendor management, cost breakdown sheet (CBS) preparation, purchase order (PO) processing
Preferred skills
Facilities management experience, analytical roles experience
Technologies
IBM Maximo, AODP, Corrigo
Responsibilities
Plan and coordinate equipment preventive maintenance activities; Review vendor quotations and prepare Cost Breakdown Sheets; Issue quotations to clients and manage the quotation process; Monitor work progress and document completed jobs; Close purchase orders in the system; Create, update, and manage work orders in IBM Maximo; Generate reports on PM compliance and maintenance cost trends.
Seniority
Individual Contributor, operational support level