Facility Document Management Specialist

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As a Facility Document Management Specialist at JLL, you'll serve as the cornerstone of our facility documentation systems, transforming complex architectural and engineering blueprints into organized, accessible data that powers informed decision-making. This fully remote position places you at the intersection of technical document interpretation and systematic data management, where your meticulous attention to detail directly supports facility operations and compliance across our portfolio. You'll spend your days analyzing construction drawings, extracting critical information from title blocks and technical specifications, and building comprehensive databases that connect drawings to physical spaces and equipment. At JLL, we embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career—this role offers the autonomy of remote work while contributing to projects that shape how facilities are managed and maintained. Your ability to work independently while maintaining exceptional accuracy will be essential as you process large volumes of technical documents, create tracking systems, and ensure our teams always work from the most current information. We believe the most effective teams are built when everyone is empowered to thrive, and in this role, you'll have the trust and resources to manage your workflow while delivering the high-quality documentation our facility management teams depend on.

What your day-to-day will look like:

• Review and interpret architectural, mechanical, electrical, and plumbing blueprints to extract essential project information including drawing numbers, revision dates, architect and engineer details, and technical specifications

• Maintain and update Microsoft Access databases with extracted blueprint data, ensuring accuracy and consistency while mapping relationships between drawings, facility spaces, and equipment systems

• Develop and manage Excel-based tracking systems to monitor document processing progress, categorize drawings by building area or system type, and organize technical data into formats that support operational planning

• Conduct thorough quality control reviews by verifying extracted data against source documents, maintaining version control protocols, and documenting revision histories to ensure stakeholders access current information

• Create data validation processes and implement systematic checks to maintain information integrity before final database entry

• Collaborate remotely with project managers and facility teams through virtual meetings and electronic correspondence, providing regular status updates on documentation activities

• Troubleshoot incomplete or ambiguous document information using problem-solving skills and technical knowledge of building systems

• Manage multiple document sets simultaneously while maintaining productivity standards and meeting project deadlines in an independent work environment

Required qualifications:

• Demonstrated ability to read and interpret architectural and engineering blueprints, construction drawings, and technical specifications across multiple building system types

• Advanced proficiency in Microsoft Excel including formulas, data validation, pivot tables, conditional formatting, and management of large datasets

• Working knowledge of Microsoft Access database systems with experience in data entry, query creation, and basic relationship mapping between tables

• Exceptional attention to detail with proven capacity to maintain accuracy while processing high volumes of technical documents under deadline pressure

• Strong organizational and time management skills with ability to prioritize tasks and manage multiple projects simultaneously in a remote work environment

• Self-motivated work approach with demonstrated track record of maintaining productivity and meeting deliverables without direct on-site supervision

• Excellent written and verbal communication skills for effective remote collaboration and professional correspondence

Preferred qualifications:

• Previous experience in facility management, construction administration, document control, or related technical documentation roles

• Familiarity with building systems including HVAC, electrical, plumbing, and structural components and their standard representation on construction drawings

• Experience with document management software platforms, building information management (BIM) systems, or computer-aided design (CAD) file viewing applications

• Associate degree or professional certificate in drafting, construction management, facility management, architectural technology, or related technical field

• Track record of successful remote work demonstrating independent work habits, self-direction, and effective virtual collaboration

• Background in quality assurance or quality control processes applied to technical documentation or data management workflows

Location:

On-site –Belen, CRI

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Jones Lang LaSalle ("JLL") está comprometida a trabajar con personas con discapacidades y proporcionarles accesibilidad. Si necesita un ajuste razonable para cualquier parte del proceso de empleo – incluyendo la candidatura en línea y/o el proceso general de selección – puede enviarnos un correo electrónico a [email protected]. Este correo electrónico es solo para solicitar un ajuste razonable. Por favor, dirija cualquier otra consulta general de reclutamiento a nuestra página Contáctanos > Quiero trabajar para JLL.