Timekeeping Specialist (Administrative Specialist 1) 12 Months-Limited Duration
Core
Reconcile payable hours by monitoring, auditing, and transmitting employee time and attendance data between the Oregon State Hospital Electronic Time Management System and the state payroll system.
Role type
Administrative Specialist (Timekeeping)
Builds
Accurate employee payroll and timekeeping records
Domain
Healthcare administration / Public sector finance
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Records processing, data gathering and sorting, document generation, payroll audit experience, collective bargaining agreement interpretation, multi-screen utilization, error identification and correction
Preferred skills
MS Office proficiency, functional knowledge of payroll and accounting principles, State payroll system experience (Oregon preferred), experience interpreting collective bargaining agreements
Technologies
ETMS, State payroll system
Responsibilities
Monitor and audit employee time records for accuracy and compliance; Transmit time and attendance data between systems; Resolve discrepancies in timekeeping records; Process supervisor signatures and closed month corrections; Interpret and manually adjust time entries; De-escalate staff concerns regarding time entry
Seniority
Entry-level to Mid-level, independent contributor
