Specialist, Meeting Services Support
Core
End-to-end operational execution and financial process support for global meetings, congresses, and sponsorship programs, ensuring compliance and timely payments.
Role type
Specialist, Meeting Services Support (Financial Operations)
Builds
Global meeting and congress services for healthcare professionals, organizations, and speakers
Domain
Healthcare / Life Sciences / Financial Operations
Deliverable
client delivery
Required skills
Financial Accounting Controls, Compliance (SOX), Process Documentation, Account Reconciliations, Vendor Management, Purchase Order Creation, Contract Preparation, Payment Processing, Year-end Accruals, Stakeholder Coordination
Preferred skills
Lean Six Sigma, Process Re-engineering, Change Management, Global Environment Experience
Technologies
SAP (Concur, Ariba, ERP), Power BI, Power Apps, SharePoint, CVENT, Veeva Salesforce, Service Now
Responsibilities
Support end-to-end operational execution for global meeting and congress services within agreed SLA; Perform completeness information review and raise vendor creation/maintenance, event creation/closure, and PO creation; Preparation of contract/agreements for Healthcare Professionals, Healthcare Organizations & Speakers; Support global meeting and congress financial process from reconciliation review to payments; Ensure year-end activities related to congresses by processing accruals and reversals; Work closely with stakeholders including Business Unit, Travel, Meetings, Card & Fleet leads, and Finance partners; Maintain and continuously update process documentation (SOPs); Champion new procedures and re-engineer processes to drive continuous improvement; Handle inquiries and resolve operational issues.
Seniority
Specialist, operational execution