Manager, Administrative Operations
Core
Manages administrative operations, faculty HR practices, and business processes for the Department of Pediatrics to ensure strategic goals are met.
Role type
Manager, Administrative Operations
Builds
Departmental operational efficiency and compliance frameworks
Domain
Academic Medical Center / Pediatrics
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Operational Management, Organizational Development, Financial Oversight, Team Leadership, Technical Proficiency, Budget Management, Strategic Planning, Staff Supervision, Process Improvement, Compliance Management
Preferred skills
Bachelors Degree
Technologies
Microsoft Office
Responsibilities
Ensures all administrative operations run smoothly and efficiently; Coordinates, plans and directs services which support the running of the department; Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns; Develops and implements department processes; Recruits and trains office support staff; Manages staff in the day-to-day performance of their jobs; Ensures projects, department milestones/goals are met and adheres to approved budgets; Purchases and maintains office equipment and supplies; Tracks and analyzes operational costs; Coordinates delivery of office services with other departments; Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures; Manages key strategic projects/initiatives to solve complex business challenges for department; Manages, implements, coordinates, plans for and evaluates the business operations for the department/division as it relates to Faculty Onboarding; Facilitates matters related to faculty contracts, compensation, faculty payroll increases/decreases, APT (Appointment/Promotion/Tenure), and career development; Provides appropriate support and communicates faculty-related Human Resources practices/policies/procedures to department's regular/voluntary/affiliate faculty; Oversees department's website and other marketing initiatives; Works with department administrators to collect data as needed and writes/creates reports/summaries/presentations measuring faculty/departmental productivity/progress; Supervises administrative staff charged with managing daily operations of the chair's office; Participates in financial analysis and planning including monitoring and reporting on monthly budget variances as it relates to Faculty position management.
Seniority
Manager, operational leadership