Site Office Administrator
Core
Provide comprehensive administrative support, manage spare parts logistics, and ensure regulatory compliance for a particle therapy service team operating within a hospital.
Role type
Site Office Administrator
Builds
Supports the Service & Maintenance Organization (SMO) for ion linear accelerator systems
Domain
Medical device manufacturing and hospital-based service operations
Deliverable
client delivery
Required skills
inventory management, procurement and payment processing, Quality Management System (QMS) compliance, vendor coordination, accounting record maintenance, equipment calibration tracking, onboarding support
Preferred skills
SAP software experience, Japanese language proficiency
Technologies
Microsoft Office suite (Word, Excel, PowerPoint), SAP
Responsibilities
Coordinate import, export, and domestic shipments for parts and tools; Support material management including warehouse inventory organization; Manage procurement and payment processing for spare parts and office supplies; Maintain Quality Management System (QMS) compliance by handling QA and engineering documentation; Monitor and update equipment calibration records; Support Human Resources with onboarding tasks
Seniority
Mid-level, hands-on IC
