Conference Operations Coordinator
Core
Own the operational standard and end-to-end execution of 10 European private equity conferences annually, managing venues, suppliers, on-site teams, and the overall event experience.
Role type
Conference Operations Coordinator
Builds
Large-scale industry conferences and sponsored VIP events in the private equity sector
Domain
Private Equity / Financial Services
Required skills
Supplier research and negotiation, Event planning and logistics, Budget management, Volunteer management, Inventory tracking, Quality assurance for design materials
Preferred skills
Fast-paced environment adaptability, Detail orientation, Cross-functional collaboration
Technologies
Event management tools, Inventory tracking systems, Communication platforms
Responsibilities
Source, compare, and negotiate contracts with suppliers for event needs; Plan and coordinate sponsored VIP events, lunches, dinners, and after-hours activities; Provide on-site support during events to ensure smooth execution; Manage and train a 40-person volunteer organization; Maintain inventory tracking and update event inventory sheets; Conduct quality checks on design aspects like banners, signage, and brochures; Review and manage event budgets.
