Senior Meeting Planner (live meeting/pharma agency exp required)
Core
Independent planning and execution of small (under 50 attendees) live and virtual meetings and events for the life sciences industry.
Role type
Senior Meeting Planner
Builds
Live and virtual medical/scientific events
Domain
Life sciences / Healthcare marketing
Required skills
Event logistics coordination, Contract negotiation, Travel management, Audience recruitment, Sunshine Act compliance reporting, Vendor invoice processing, Spend report preparation, Ground transportation coordination, Virtual platform management, Microsoft Office proficiency
Preferred skills
CMP Certification, Cvent experience, Virtual meeting tools (Zoom, WebEx, Adobe Connect, On24, GoToMeeting), Hotel and air travel industry knowledge
Technologies
Cvent, Zoom, WebEx, Adobe Connect, On24, GoToMeeting, Microsoft Office
Responsibilities
Coordinate venue/site selection and contract negotiations, Manage attendee data and post-meeting compliance reporting, Process healthcare professional payments and vendor invoices, Track and prepare accurate attendee spend reports, Reconcile final invoices and pass-through costs, Coordinate outsourced ground transportation and manage arrival/departure manifests, Update meeting materials and distribute to attendees, Maintain ongoing dialogue with manager and project team
Seniority
Senior, hands-on IC
