Senior Meeting Planner (must have Speaker Bureau/pharma agency exp)
Core
Independent planning and execution of small (under 50 attendees) live and virtual meetings and events for the life sciences industry, ensuring compliance with healthcare regulations.
Role type
Senior Meeting Planner (Life Sciences/Pharma)
Builds
Live and virtual educational meetings and events for healthcare professionals
Domain
Life Sciences / Pharmaceutical Marketing
Required skills
Event logistics coordination, contract negotiation, audience recruitment, Sunshine Act compliance reporting, invoice processing, virtual platform management, travel coordination, budget reconciliation
Preferred skills
CMP Certification, experience with Cvent, experience with Zoom/WebEx/Adobe Connect/On24/GoToMeeting, international travel experience
Technologies
Cvent, Zoom, WebEx, Adobe Connect, On24, GoToMeeting, Microsoft Office
Responsibilities
Coordinate venue selection, contract negotiations, travel, food and beverage, and AV setup; Manage attendee data and post-meeting compliance reporting; Process healthcare professional payments and vendor invoices; Reconcile final invoices and pass-through costs; Coordinate ground transportation and manage arrival/departure manifests; Update meeting materials and distribute to attendees; Maintain dialogue with project teams to evaluate progress.
Seniority
Mid-level, hands-on IC