Senior Document Controller

Role Purpose  To manage, control, track, and maintain all engineering and project documentation for ADNOC Offshore projects, ensuring compliance with ADNOC document control procedures, project specifications, and quality requirements. The role supports engineering, procurement, construction, and commissioning teams by ensuring accurate, timely, and controlled document flow throughout the project lifecycle.  Document Control Leadership (Owner’s Engineer Function)   Act as the primary authority for document management across the EPC package, ensuring:   Full compliance with ADNOC Document Control Procedure, COPs, and numbering standards   Strict governance of transmittals, revisions, metadata, and approval workflows   Timely and accurate management of all engineering and vendor documentation   Provide leadership and support to EPC, PMC, OEMs, and OE team members.  Establish & Manage Document Control System   Lead setup and administration of the project DMS:   Create folder structures aligned with ADNOC Work Breakdown & Document Code   Configure workflows, access permissions, and revision control rules   Maintain Master Document Register (MDR) for OE & EPC documents   Maintain Vendor Document Register (VDR) for compressor/dryer/receiver OEMs   Ensure metadata accuracy (Doc No., Title, Rev, Discipline, Status, Originator, etc.)   Ensure all departments follow the established DMS structure.   ADNOC Numbering System (Full Compliance Oversight)   Enforce ADNOC numbering formats for all documents and drawings   Validate each EPC submission before acceptance   Maintain mapping sheets between EPC/OEM numbering and ADNOC codes   Ensure consistent tag numbering linkage (P&ID tags vs instrument index vs loop folders, etc.)   Act as the gatekeeper for numbering compliance.   Management of All Incoming & Outgoing Transmittals   Review, validate, and log all incoming EPC/OEM transmittals   Issue outgoing transmittals to ADNOC/PMC as per workflow   Verify completeness: cover sheets, indexes, revision notes, distribution matrix   Track comments, approvals, and pending submissions   Ensure every transmittal meets ADNOC submission rules.   Document & Drawing Review Workflow Coordination   Coordinate internal review cycles between OE disciplines   Manage workflows for comments, consolidation, and approvals   Track overdue actions and overdue comments   Maintain accountability on EPC for submission deadlines   Ensure correct representation of status codes (A, B, C, 0, 1, 2, S, etc.)   Provide daily/weekly review dashboards to OE Engineering Manager.   Vendor Documentation Control (Packages – Compressors / Dryers / Receivers)    Manage documentation from all OEMs:   Compressor OEM (e.g., Atlas Copco, IR)   Dryer OEM   Receiver fabricators   Instrumentation panels, MCC vendors, etc.   Responsibilities:   Create VDR logs & submission schedules   Track FAT reports, ITPs, data sheets, wiring diagrams, GA drawings   Ensure vendor documents are integrated with EPC deliverables   Maintain cross-references between vendor tags & EPC drawings  Interface Management (EPC / OEM / ADNOC / PMC)   Act as the document control focal point for:   EPC Document Control Team   ADNOC Document Controllers   PMC/TPA representatives   OEM Document Controllers   Internal OE Engineering Disciplines   Ensure all communication is logged, traceable, and auditable.   Revision Control & Change Management   Maintain accurate revision history for all documents and drawings   Ensure correct application of revision codes (Rev 0/1/2, A/B/C, AFC)   Implement change control procedures and track resubmissions   Maintain “superseded” and “voided” document logs   Support engineering change notices (ECNs) and field change notices (FCNs).   Ensure Deliverable Compliance with Contract Requirements   Track EPC progress against MDR/VDR deliverable dates   Report missing, delayed, or non-compliant documents   Maintain discipline-wise summary of deliverable status   Highlight critical path documentation delays impacting engineering, procurement, or construction   Provide weekly DCC summary reports to the OE Engineering Manager Quality Control, Archiving & Handover   Perform QA review of document formatting, signatures, approvals, and metadata   Ensure proper archiving of superseded files   Manage project close-out documentation   Validate accuracy and completeness of “As-Built Documentation” packages:   As-built drawings   Red-line markups   Final data books   Test records   OEM final documents   Ensure compliance with ADNOC handover and RFSU documentation requirements.   Reporting & Dashboards   Prepare structured reporting:   Weekly Transmittal Summary   Weekly MDR/VDR Status Report   Overdue Action Report   Engineering Deliverable Status Tracking   Vendor Document Status Reports   Document Turnaround Time Reports   Provide clear visibility for management and ADNOC stakeholders

Qualifications  Diploma or Bachelor’s Degree (Engineering is desired)  ADNOC Offshore project experience preferred Certification in Document Control / Records Management preferred  Experience  Minimum 5–10 years’ experience as Engineering Document Controller in Oil & Gas projects  Offshore project experience with ADNOC preferred  Proven experience in EPC projects, including engineering, construction, and commissioning phases  Strong exposure to ADNOC documentation workflows and approval cycles

Technical Skills  Strong understanding of engineering document lifecycle and revision control  Knowledge of ADNOC Offshore document requirements and project procedures  Ability to manage large volumes of technical documents accurately  Strong coordination skills with multi-discipline engineering teams  High attention to detail and document accuracy  Software & System Knowledge (Project-Specific)  Document Management Systems  • ADNOC DMS / EDMS platforms 

• Aconex / SharePoint / ProjectWise (as applicable)  Engineering & Office Tools  • MS Office (Excel, Word, PowerPoint) 

• PDF markup and document comparison tools 

• Basic understanding of engineering drawings (P&IDs, layouts, isometrics, GA drawings)  Personal Attributes  Highly organized and detail-oriented  Proactive and deadline-driven  Clear communicator with engineering and site teams  Able to work under pressure and manage multiple priorities  Strong sense of confidentiality and accountability  Key Deliverables  Master Document Register (MDR)  Transmittal logs and correspondence records  Updated drawing and document status reports  Controlled As-Built documentation  Final project handover documentation to ADNOC Offshore

Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.