Shipping Associate
Core
Administrative and procurement support for Sotheby's Shipping Departments, managing vendor accounts, reconciling payments, and supporting logistics for traveling exhibitions and expertise shipping.
Role type
Administrative Associate (Procurement & Logistics Support)
Builds
Shipping processes for art and luxury objects, including traveling exhibitions and expertise shipments
Domain
Art & Luxury Goods Logistics
Deliverable
dashboards & analysis
Required skills
Vendor account management, Accounts Payable reconciliation, SAP proficiency, Procurement process oversight, Customs declaration support, International shipping coordination, Management reporting
Preferred skills
Finance or Business degree, ERP/CRM systems experience, Analytical skills, Google Workplace and Microsoft Office proficiency
Responsibilities
Respond to shipping payment inquiries, Reconcile differences with shipping agents, Act as point of contact for shipping vendors, Prepare management reporting, Investigate discrepancies between quotes and invoices, Oversee procurement for traveling exhibitions, Partner with Finance on billing discrepancies, Support customs declarations and license applications, Coordinate international shipments
Seniority
Junior, 1-2 years experience