Operations and Administrative Assistant - Mexico
Core
Provide administrative, operational, and billing support to a law firm, managing data entry, document preparation, financial records, and process improvements using AI tools.
Role type
Independent contractor administrative and operations assistant
Builds
Administrative workflows, billing records, and operational processes for a law firm
Domain
Legal services / Administrative operations
Required skills
Organizational skills, attention to detail, written communication, Microsoft Office/Google Workspace proficiency, critical thinking, problem-solving, financial record management, AI tool usage, independent decision-making
Preferred skills
Billing/invoicing experience, law firm experience, practice-management software (Clio, LawPay), automation tools (Zapier, Make, Power Automate)
Technologies
Microsoft Office, Google Workspace, Clio, LawPay, DocuSign, Asana, Zapier, Make, Power Automate, ChatGPT, Claude, Gemini, Copilot
Responsibilities
Manage high-volume data entry with accuracy; prepare and proofread professional documents and reports; maintain electronic files and administrative records; manage scheduling and follow-ups; review work for accuracy and identify discrepancies; prepare and review client invoices; monitor accounts receivable and collections; track retainers and payments; use AI tools to improve efficiency and verify outputs; recommend improvements to existing systems and procedures
Seniority
Individual contributor, independent contractor
