Billing Specialist (Professional Services)
Core
Own the end-to-end billing lifecycle for professional services engagements, ensuring accurate and timely invoicing, SOW compliance, and month-end reconciliation.
Role type
Professional Services Billing Specialist
Builds
Invoices and billing reports for professional services engagements
Domain
Professional Services / Software Industry
Required skills
ERP/PSA system proficiency (NetSuite, OpenAir), project-based billing structures (T&M, fixed fee, milestone), month-end close execution, SOW and contract compliance, Excel pivot tables, multi-currency invoicing
Preferred skills
NetSuite SuiteProjects Pro (OpenAir) hands-on experience, data integration between SuiteProjects Pro and NetSuite, Associate's degree in Business/Accounting/Finance
Technologies
NetSuite, SuiteProjects Pro (OpenAir), Microsoft Excel
Responsibilities
Manage weekly and monthly billing operations including billing rule setup and invoice creation; Review SOWs and change orders to ensure correct billing terms and revenue recognition; Execute structured month-end close process including data validation and net-zero charge cleanup; Monitor invoice approval queues and resolve rejections; Maintain SOW Database and run weekly Rate Reconciliations; Respond to internal invoice inquiries; Identify and recommend process improvements.
Seniority
Mid-level, 2–4 years experience