Real Estate Program Coordinator

## About Anthropic Anthropic’s mission is to create reliable, interpretable, and steerable AI systems. We want AI to be safe and beneficial for our users and for society as a whole. Our team is a quickly growing group of committed researchers, engineers, policy experts, and business leaders working together to build beneficial AI systems. ## About the role We are seeking a Real Estate Program Coordinator to partner with Anthropic's Global Head of Real Estate & Workplace. This is a high-impact, execution-focused role that keeps Anthropic's rapidly growing global real estate portfolio moving. The Coordinator owns the tactical workstreams behind every new office and every active transaction: initial security deposit and first-month rent wire transfers, monthly rent PO setup with AP, Letters of Credit, and the day-to-day triage of activity coming from our broker team. The ideal candidate is highly organized, detail-obsessed, comfortable juggling many concurrent workstreams across global time zones, and brings a strong service mindset paired with crisp written communication. Reporting directly to the Global Head of Real Estate & Workplace as an individual contributor, you will be the operational engine that ensures our real estate program executes flawlessly as we scale. ## Responsibilities ### New Office Setup & Transaction Execution - Own the work of setting up new offices end-to-end, including initial security deposit and first-month rent wire transfers in partnership with Finance, Accounts Payable, and local brokers. - Manage end-to-end execution of Letters of Credit, including intake forms, supporting documentation, signature collection; review checkpoints with Accounts Payable and the Head of Real Estate before submission. - Track required documentation for international transactions (Articles of Incorporation, Company Tax IDs, Powers of Attorney, passports, banking details) and coordinate with Legal to source missing items. - Maintain real-time status of all open transactions and provide weekly updates to the Head of Real Estate and broker partners. ### Ongoing Rent & AP Operations - Partner with Accounts Payable to set up purchase orders for monthly rent payments across the portfolio, ensuring accurate amounts, terms, and lease references. - Process and reconcile vendor invoices for rent, TI reimbursements, capital contributions, and broker fees; partner with AP and Corp Accounting on processing and follow-through. - Update and reissue POs as leases are amended, renewed, or escalated. ### Broker & Portfolio Triage - Serve as the day-to-day operational point of contact for the broker team, triaging incoming activity, requests, and updates across the global portfolio. - Surface decisions needed from the Head of Real Estate, and keep the team focused on what matters most each week. - Track action items, follow-ups, and open questions across every active broker workstream so nothing falls through the cracks. - Build and maintain the Real Estate pipeline tracker in Airtable, including views, automations, versioning, and stakeholder-facing reporting. - Track required documentation across the portfolio (executed leases, amendments, LOIs, NDAs) and ensure executed copies are filed and circulated to relevant partners. ### Cross-Functional Coordination & Communication - Draft communications and support delivery of the Workplace All-Hands, Real Estate Roadmap meetings and similar updates related to real estate transactions and milestones. - Document and maintain standard operating procedures for recurring workstreams (deposits, LoCs, PO setup, doc tracking) so that processes scale as the portfolio grows. - Surface risks, blockers, and decision points to the Head of Real Estate clearly and early, with proposed paths forward. ## Requirements - Experience in corporate real estate operations, real estate program coordination, executive support to a real estate leader, or a closely adjacent operations role. - Hold a Bachelor's degree, or equivalent professional experience. - Have hands-on experience coordinating commercial real estate transactions, including wire transfers, security deposits, Letters of Credit, and PO/invoice workflows. - Are highly organized and detail-obsessed, with a track record of managing many concurrent workstreams across time zones without dropping balls. - Have strong written communication skills and can produce clear, concise status updates and stakeholder communications. - Are proficient in Google Sheets/Docs, Airtable (or comparable database/no-code tools), and basic financial workflow tools. - Are comfortable partnering with Finance, AP, Legal, and external vendors and brokers, and can hold cross-functional partners accountable to deadlines diplomatically. - Have experience working in high-growth environments where processes are being built in real time. ## Nice to Have ## Benefits