Special Events Coordinator
Core
Develop, coordinate, and deliver large-scale campus-wide events (5000+ attendees) and programs to enhance the student life experience for undergraduate students.
Role type
Special Events Coordinator (Event Management)
Builds
Large-scale entertainment events, corporate events, and volunteer engagement programs for the University of Waterloo undergraduate community.
Domain
Higher Education / Student Life / Event Management
Required skills
Large-scale event planning and management, volunteer recruitment and retention, sponsorship fundraising, contract negotiation, budgeting and procurement, risk assessment, program evaluation
Preferred skills
Post-secondary degree in a related discipline, experience in management/leadership positions, knowledge of the post-secondary education landscape
Technologies
Event management tools, budgeting software, risk assessment frameworks
Responsibilities
Research current campus programming options and industry trends; negotiate with agencies to book performers within budget; develop clear event documentation including objectives, risk, and timelines; recruit, onboard, and train 100+ student volunteers; raise $40k+ annually in sponsorship dollars; prepare annual programming plan and budget of $100k+; complete risk assessments and Emergency Action Plans for major events.
Seniority
Mid-Senior, Management/Leadership
