Finance & Administrative Operations Coordinator
Core
Hands-on finance and business operations role supporting a growing small business, combining accounts receivable, reconciliation, bookkeeping, payroll coordination, and administrative tasks.
Role type
Finance & Administrative Operations Coordinator (via careerplan.io/jobs/0927e3a2-e6b2-4bb6-aa9d-094288491360-finance-administrative-operations-coordinator-at-jobgether)
Builds
Financial records, payment trackers, Excel-based reports, and operational documentation for a small business.
Domain
Small business finance and operations
Required skills
QuickBooks Desktop, accounts receivable management, payment reconciliation, Microsoft Excel, financial reporting, discrepancy identification, payroll support documentation, administrative coordination
Preferred skills
Service Channel billing platforms, RouteStar, inventory management, fleet administration, HR administration, bilingual Spanish
Technologies
QuickBooks Desktop, Microsoft Excel, Service Channel, RouteStar, Microsoft Office, Google Workspace
Responsibilities
Manage weekly accounts receivable aging reviews and follow up on overdue balances; Maintain customer records, payments, and AR reporting in QuickBooks Desktop; Coordinate with receivables and bookkeeping teams to resolve payment exceptions; Monitor and reconcile deposits from field staff against bank records; Prepare payroll support information including commissions and reimbursements; Gather receipts and documentation for business expenses; Prepare Excel-based reports and reconciliations; Support inventory, office supply ordering, and fleet-related administrative coordination; Communicate proactively with customers, vendors, and internal stakeholders to resolve issues.
Seniority
Individual Contributor, operational support