Administration Officer (Part-time, Remote)
Core
Point of contact for clients managing job workflows, quotes, invoices, and administrative support for an energy efficiency consultancy.
Role type
Part-time Administration Officer
Builds
Client reports, quotes, invoices, and internal administrative records
Domain
Energy efficiency consulting / Professional services
Required skills
Xero (quotes, invoicing, reconciliation), client communication, job system management, attention to detail, prioritization, system adaptability
Preferred skills
Payroll/HR administration, construction or professional services industry experience, NatHERS/BASIX/NCC familiarity, Zoho or Employment Hero experience
Technologies
Xero, Zoho, Employment Hero, Stripe
Responsibilities
Answer client emails and calls, triage technical enquiries, load jobs into system, prepare quotes and issue invoices, follow up on quotes and overdue invoices, manage HR paperwork, handle supplier and software administration, maintain renewals calendar, support payroll and payments
Seniority
Mid-level, general direction
