Procurement Coordinator

Function:   

Managing and carrying out Procurement activities across a wide range of categories and for all internal departments, to deliver the efficient procurement of day to day requirements, while ensuring appropriate Procurement Service Levels to the business.

Serves as Business Engagement Leader (BEL) with key stakeholders across Puma’s country operations ensuring procurement annual plans and targets are agreed and built into business plans.

Ensure regional and global category manager understand business requirements relevant to the country and that procurement strategies are fit for purpose for the country

Key Responsibilities:

• Ensures the business has timely supply of goods and services required and that the sourcing activities are conducted efficiently, focusing that Puma’s expenditure is spent wisely across the country
• Apply Puma Energy’s Procurement processes ensuring all necessary controls, approvals and reporting is carried out in the country
• Develops Procurement plan relevant to each budget holder in the country supporting the category managers to include sourcing strategies and processes focused on the Total Cost of Ownership (TCO) concept.
• Work with regional and global procurement category managers to ensure all procurement activities (requisition management, purchase orders creation , tenders and negotiation, expediting supply, benchmarking) related to the country are carried out to meet the business requirements
• Responsible for Contracts Management and the need for an efficient vendor base across the country. Actively drives suppliers to be more efficient in how they perform for Puma. Ensures the overall procure to pay process, working hand in hand with finance operations, is efficient.
• Maintains proper control on privileged information and manages documentation in approved systems and/or physical locations. Keeps accurate timeliness on expiration of agreements and negotiation periods.
• Conducts Industry and market research to identify best opportunities for the business. Supports and develops business case creation and cost/benefit analyses together with category managers, to facilitate sound business decision-making by management team
• Participates in the coordination of special projects, or any other related special task as assigned by department manager
• Brings expertise in managing automation of procurement activities, handling high volume of transactions in the country
• Be at country level, for all procurement activities, the primary point of contact for internal stakeholders and vendors

Education:

• Bachelor Degree in Business Administration/ Engineering, or related field from an accredited college or university
• Extensive computer skills
• MRP/ERP experience a plus

Experience: 

• 5 years’ experience in Procurement (recommendable 2-3 years management experience and/or 2-3 years in an operations or sourcing/supply chain role)
• Strong technical base ideally in the Oil & Gas industry in mid-stream and/or in multi-site retailing in multiple geographies
• Proficiency in Procure-to-Pay Process and procedures, and able to accurately manage high levels of data
• Business acumen, capable of understanding business/marketing strategies
• Proficiency in developing supplier’s ways of working and contract management (solid background on contract terms and conditions) at local level
• Experience in developing mutual relationships with key suppliers and internal stakeholders
• Demonstrated team player, problem solver with the ability of managing people in a complex, changing environment to deliver value-added results to the organization.
• Using Project management disciplines to structure and deliver outstanding results