Payments Assistant
Core
Processing invoices for library resources in all formats, serving as a liaison between financial services, technical services, and global vendors.
Role type
Administrative payments assistant
Builds
Accurate payment records and vendor resolution for library acquisitions
Domain
Higher education library operations
Deliverable
client delivery
Required skills
invoice processing, data entry, spreadsheet management, database searching, bilingual communication, foreign currency identification
Preferred skills
accounting experience, library acquisitions experience, bibliographic database familiarity
Technologies
LMS, Oracle, Concur, GEMS, Google Sheets, Box
Responsibilities
Process physical and electronic invoices using library management systems and financial programs; review invoices for accuracy and transmit records to Financial Services; resolve complex vendor billing issues and duplicate receipts; create reimbursement requests; maintain departmental archives and spreadsheets.
Seniority
Entry-level, individual contributor
