Department Assistant for Mathematics

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Position Title:

Department Assistant for Mathematics

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Department Assistant

Position Summary:

The Department Assistant serves as the primary administrative support for the Mathematics Department and is often the first point of contact for students, faculty, staff, and visitors. This position provides comprehensive administrative, financial, and academic support while ensuring the efficient daily operation of the department. The successful candidate will possess strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a collaborative academic environment. This is a full-time, 12-month, benefit and paid leave eligible position with an hourly rate of $20.50.

Key Job Responsibilities:

Administrative Support

• Represent and act as first point of contact for Mathematics Department.
• Serve as a resource for faculty, staff and students regarding university rules, regulations, policies, forms and procedures.
• Establish and maintain department files.
• Establish and/or maintain proficiency with the software associated with database, budgeting, classrooms, course materials, curricular and catalog changes.
• Assist faculty, in numerous areas associated with instruction, scheduling rooms, computers/software requests, etc.
• Assist faculty in registration and travel arrangements for mathematics conferences.
• Assist with Faculty and Academic Staff searches.
• Use university database to prepare a variety of reports needed by the department.
• Plan and coordinate the annual events.

Budget and Records Management

• Prepare and update 5-year budget estimates for each department account for the UW-Platteville Budget Office and EMS Dean’s Office.
• Manage department financial transactions in consultation with the department chair.
• Maintain control on the usage and tracking of the department procurement card and reconcile monthly billing statements.
• Create spread sheets to track all expenditures and fund transfers.
• Oversee all accounts.
• Maintain inventory and related records and order supplies for department.

Registration/Curriculum Management for the Department.

• Assist Chair in creating class schedule and scheduling classrooms for the semester in response to various parameters, i.e. room availability, course conflicts, faculty schedules, enrollment management, etc.
• Identify and verify which course materials are required for courses each semester and that quantities are available. Serve as liaison to Textbook Center.
• Coordinate classrooms for group final exams and duplication of the exams.
• Obtain Advanced Placement scores annually and interpret the scores pursuant to department policy. Assist students in enrollment changes due to AP results.
• Provide information to students on adding and dropping courses, and repeat forms.
• Process major change forms. Assign each mathematics major to an advisor in the student’s area of interest.

What You Need to Succeed:

• High school diploma or GED.

• Minimum of two years of experience in an administrative or office support role.

• Excellent written and verbal communication skills.

• Strong organizational skills with exceptional attention to detail.

• Ability to work independently while managing multiple priorities.

• Ability to maintain confidentiality and exercise sound judgment when working with students, faculty, staff, and university administrators.

• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.

• Willingness to learn specialized university software and systems.

• Ability to troubleshoot administrative and technical issues.

Preferred Qualifications:

• Experience providing administrative support in a higher education or similar professional environment.

• Experience with budgeting, financial reconciliation, scheduling, or database management.

• Experience coordinating events, meetings, or academic support services.

Why It’s Great to be a Pioneer:

The University of Wisconsin-Platteville, founded in 1866, offers associate, baccalaureate, and master’s degree programs in a broad spectrum of disciplines including: science, technology, engineering, and mathematics; criminal justice; education; business; agriculture; and liberal arts. The Platteville campus is located in Southwest Wisconsin's largest community, which has a rich history rooted in mining —particularly lead mining —dating back to the early 19th century. The region offers excellent school systems, high-quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville serves as a cultural and educational center for the Tri-State region of Illinois, Iowa, and Wisconsin.

The Mathematics Department offers a collaborative, student-focused environment where employees play a vital role in supporting academic excellence. This position provides the opportunity to work closely with faculty, students, and university leadership while contributing to the success of department operations and student achievement.

How to Apply:

Application Deadline:

To ensure full consideration, applications must be received by August 14, 2026. Applications will be accepted until the position has been filled.

The following documents are required for applicant consideration:

• Letter of application addressing all required qualifications.

• A current resume.

Legal Notices and Important Information:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices.

The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.

Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action.

In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Annual Fire Safety Report is available for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a paper copy of the annual report.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

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