Conference Operations Coordinator
Core
Own the operational standard and end-to-end execution of 10 European private equity conferences annually, managing venues, suppliers, on-site teams, and the overall attendee experience.
Role type
Conference Operations Coordinator
Builds
10 private equity conferences per year across Europe
Domain
Private Equity / HR Technology
Required skills
supplier research and negotiation, event planning, budget management, volunteer management, inventory tracking, design quality assurance, stakeholder coordination
Preferred skills
fast-paced environment adaptability, detail orientation, calm under pressure, proactive ownership, strong verbal and written communication
Technologies
event management tools, inventory tracking systems, communication platforms
Responsibilities
Source, compare, and negotiate contracts with suppliers for event needs; Plan sponsored VIP events, lunches, dinners, and after-hours activities; Coordinate with venue staff and provide on-site support; Manage a 40-person volunteer organization including hiring and training; Maintain inventory tracking and update event sheets; Conduct budget reviews and manage costs; Quality check design aspects like banners, signage, and brochures.
