PROFESSIONAL ASSOCIATE VII/2 - PROJECT OFFICE

Role Overview
The Project Office of the University of Primorska (UP) is responsible for the administrative management and coordination of projects. It serves as the central focal point between higher education teachers and researchers, students, project partners, the accounting department, the human resources department, and the rectorate/secretariat. The office directly manages certain projects administratively and coordinates services across faculties and institutes for multi-partner projects. UP implements research and development projects funded by various sources, including Horizon 2020, Horizon Europe, Erasmus+, ERDF, ESF, Interreg, ARIS, ministry funds, and private donors. The department monitors project development, coordinates the project management system, and ensures legality under Slovenian law and funder requirements.

Responsibilities
The work includes:
- Preparation of mutual agreements, consents, annexes, and decisions for allocating employees to project work.
- Support in public procurement procedures.
- Calculation of labor costs and preparation of data for accounting and HR records for double-funding control purposes.
- Monthly review and reconciliation of costs with financial statements.
- Knowledge of accounting records and general ledger cards.
- Independent monitoring of funds and project expenditure.
- Independent management of project documentation.
- Preparation of data for project reporting purposes.
- Reporting, management of project partners, guidance, and verification of documentation.
- Communication with control and auditing bodies.

For roles involving substantive coordination (particularly Erasmus+ funded projects) and participation in project applications:
- Substantive preparation, monitoring, and reporting of projects.
- Representing the university on steering and management boards of international projects.
- Communicating with partners and target groups.
- Cooperation with the Internationalization Department and management in the design and implementation of activities.
- Ensuring UP maintains its reputation as a prompt, operational, and innovative partner.
- Cooperation with wider university management in guiding content.
- Performing other related tasks as ordered by the Secretary General, Vice-Rectors, and the Rector.

Daily communication takes place in Slovenian and English, and occasionally in Italian and other languages.

Requirements and Qualifications
- Education: Master's degree or equivalent (specialization after university higher education, university higher education, or master's education/second-cycle Bologna degree).
- Work Experience: 1 year.
- Skills: Accuracy and reliability, ability to work in a team, computer literacy, MS Office proficiency (Word, Excel, PowerPoint), strong communication skills, and accountability.
- Language: Initially, knowledge of Slovenian is not a prerequisite, but candidates must be willing to learn and attend the university language course.

What They Offer
- A stimulating working environment in an academic rhythm within an internationally colored setting.
- The opportunity to develop the field within the institution, the country, and Europe, with full support from management.
- Independent work and the upgrading of knowledge in the field of project management and international cooperation.
- The possibility of additional training and education provided by UP to its employees.
- A regular and reliable salary.
- Contract details: Fixed-term contract for one year, full-time (40 hours per week), with a three-month probationary period.